What Does a Day-Of Wedding Coordinator Do?

Frequently, we encounter the question, "What exactly is a Wedding Coordinator?" This question provides us with the opportunity to delve into the essence of our role and articulate the importance behind what we do.

A Wedding Coordinator serves as a lifeline for couples who initially believed they could navigate the wedding planning journey independently but later realized the need for expert execution, and couples who, while fully capable of managing the planning process, acknowledging the importance of not burdening their loved ones—be it their mom, maid of honor, or close family friend—with the important and intricate details on the day of the event. After all, your family and friends are guests, too, and you want them to be fully present and partake in the joy of the wedding, as well.

Let’s delve into some common questions we often receive about the role of a Day of Wedding Coordinator:

1. WHAT EXACTLY IS A DAY-OF WEDDING COORDINATOR?

As Day-of Wedding Coordinators, our primary responsibility is to meticulously coordinate the details and logistics of your wedding day. We ensure that every element you've meticulously planned for months is executed precisely as you envisioned it on the day.

02. DO WEDDING COORDINATORS JUST SHOW UP ON THE DAY OF?

Contrary to the misconception that Day-of Wedding Coordinators merely appear on the wedding day, the reality is quite different. If you enlist a professional to execute your wedding day, you'll quickly realize that flawless execution requires extensive groundwork. This includes multiple consultations with the couple, site visits, and communication with vendors. There's a significant investment of time and effort ahead of the big day, involving timeline creation, vendor communication, and meticulous planning to ensure all goes according to plan.

At Brass Monkey Creative, our ideal clients are those who appreciate the intricacies of planning their wedding but want to fully enjoy the day with their closest loved ones. While they confidently manage significant aspects like the venue, vendors, and budget, they seek a partner to assist with details, logistics, timeline creation, vendor communication, and ultimately bringing their vision to life on the wedding day.

We offer various levels of support beginning anywhere between the 3-6 month mark, providing a high-touch, unparalleled client experience. This ensures our clients have complete confidence that we fully comprehend their wedding and will flawlessly execute it on their behalf.

After all, your family and friends are guests, too, and you want them to be fully present and partake in the joy of the wedding, as well.

03. WHAT KIND OF COUPLE SHOULD CONSIDER HIRING A WEDDING COORDINATOR?

Though it might sound biased, we strongly advocate for every couple planning their wedding to at least consider engaging a Wedding Coordinator, if not a partial or full-service Wedding Planner. Planning an entire wedding without a coordinator can already be stressful, and having someone to manage the stress on the day of is a worthwhile investment. The peace of mind, not only for the couple but also for their loved ones, is the most precious gift they can give themselves.

04. WHAT KINDS OF TASKS SHOULD A COUPLE EXPECT FROM A WEDDING COORDINATOR?

While tasks may vary among coordinators, depending on your arrangement, expect multiple meetings, site visits, detailed discussions, contract reviews, vendor communication, and the creation of a comprehensive day-of timeline. On the wedding day, your Wedding Coordinator will oversee the execution, manage vendors and décor setup, and ensure the day proceeds according to schedule.

05. IS IT NECESSARY TO HIRE A WEDDING COORDINATOR IF MY VENUE ALREADY PROVIDES A VENUE COORDINATOR?

Once again, our stance might sound biased, but we believe it's in your best interest to have a Wedding Coordinator in addition to any venue personnel. While Venue Coordinators are valuable - and we love working with them - they often focus more on venue-related aspects and may not handle the intricate details and logistics of the day as a dedicated Wedding Coordinator would. It's crucial to identify your needs and understand what your Venue Coordinator can handle.

If your venue provides a Venue Coordinator, consider asking specific questions to gauge their level of involvement:

• When do we begin meeting to review details and logistics?

• Will you be onsite on the day of, or will someone else from your staff be assigned?

• When do we begin working on a timeline, and does it cover the entire day?

• Who is responsible for décor setup, and how will you ensure alignment with my vision?

• Do you conduct venue tours during our setup time, and how does this impact vendor and décor setup?

• Will you manage our ceremony procession, attend our rehearsal, and stay through tear down?

These questions will clarify the Venue Coordinator's role and help you determine if additional assistance from a Wedding Coordinator is necessary for a more comprehensive planning experience.

06. WHAT IS THE BIGGEST MYTH ABOUT WEDDING COORDINATORS?

The most pervasive myth is that you don't need one.

While acknowledging that a Wedding Coordinator or full-service Wedding Planner may not be suitable for everyone or fit into every budget, we urge couples to consider the idea. Reflect on what is most important to you on your wedding day. Do you want to be burdened with managing every detail, or do you prefer to immerse yourself in every second of this special day that will pass in the blink of an eye?

We hope this detailed insight provides a comprehensive understanding of what a Day-of Wedding Coordinator truly does and underscores the potential benefits of their services for your wedding day!